In 2010, the federal government implemented important changes to its crown copyright approach. While the law vests full copyright in government works, the government notified the public that it was establishing a non-commercial use licence that gave permission for non-commercial uses without the need for permission. The government stated:
Permission to reproduce Government of Canada works, in part or in whole, and by any means, for personal or public non-commercial purposes, or for cost-recovery purposes, is not required, unless otherwise specified in the material you wish to reproduce.
A reproduction means making a copy of information in the manner that it is originally published – the reproduction must remain as is, and must not contain any alterations whatsoever.
The terms personal and public non-commercial purposes mean a distribution of the reproduced information either for your own purposes only, or for a distribution at large whereby no fees whatsoever will be charged.
The term cost-recovery means charging a fee for the purpose of recovering printing costs and other costs associated with the production of the reproduction.
Up until last week, that remained the approach. As of November 18th, it appears to have changed. First, Publications and Depository Services, the branch within the Public Works and Government Services that handled crown copyright, is no longer doing so. It now provides the following notice:
This represents a significant change, opening the door to potentially inconsistent approaches as between departments and increasing complexity for the public that wants to use government works. In fact, prior experience suggests that some departments (National Defence, Auditor General) have denied permission or asserted crown copyright to takedown content.
Second, the non-commercial licence has disappeared from the Public Works and Government Services site and it is unclear whether it remains active. The licence does still appear on the Industry Canada site, but its disappearance from the central crown copyright service leaves open the question of whether it is operational across all government departments.
The termination of the crown copyright office within Public Works and Government Services offers the illusion of saving a bit of money – it cost roughly $250,000 per year to run the office (costs which will now be borne by individual departments) – but the far better approach would be for government to get out of the copyright ownership business altogether. The non-commercial licence was a good first step, but its potential removal demonstrates the problem with relying on a licensing change. The government should instead repeal crown copyright altogether, enabling Canadians to use the government works they have paid for for whatever purposes they see fit.
This is a real problem for non-profit educational institutions or instructors that want to make material available on E-Reserves or in Learning Managment Systems to deliver goverment docs to students, a clearly non-commercial usage. At present we usually link to government docs, but in some cases need to download and post full-text because the of the lack of permanence of access to many Canadian Federal docs, for example docs from Health Canada that disappear from the web. What a waste of tax payers money if they are recreating a workflow where a university has to send a request to a particular dept. wait weeks and then get an ok to post an article for free OR be denied based on a misunderstanding of what rights should be allowed in regards to publicly available Crown documents. Recently the NRC denied rights for us to digitize a gov. doc that the non-commercial licence did at that time allow, even though I pointed to the statement. The dept. did not seem to have necessary copyright expertise. Will we be seeing more of this?
So then, who is responsible for the site data.gc.ca ? It would seem that if this site represents government policy broadly, the definition therein of “Information Provider” should override the peculiarities of individual departments.
Repealing Crown Copyright?
That would send a nice message to the TPP negotiations… but “of course” it’s not going to happen, as this move would be 180% contrary to the bought-and-paid-for direction with “IP”: terms longer, coverage broader, enforcement more harsh and all-encompassing.
Not to be pedantic, but I think I need a clarification on Ann Ludbrook’s comment. While an educational institution may be “non-profit” and the use “non-commercial” there are clearly fees charged to students – whether tuition or associated fees – whose purpose is to cover the costs of providing information (e.g. cost of running e-reserves or LMS and the cost of someone adding the information).